Harvest New England Agricultural Marketing Conference & Trade Show

Join us on March 7-9, 2017 at the Sturbridge Host Hotel in Sturbridge!

Sponsor, Advertising & Exhibitor Registration

Please commit by February 7, 2017 to be included in print materials.

Note: Contributions are not deductible as a charitable contributions for federal tax purposes as Harvest New England is a federal 501 (c) 5.

Business Contact Information

Business Name

Contact Name

Title

Address

City, State and ZIP Code

Phone Number

Website

If choosing or receiving a Exhibitor Booth as part of your package, please provide names of booth staffers.

Name

Sponsor, Advertising & Exhibitor Options

Sponsor Options

Trade Show Sponsor | $5,000
* Banner/sign (provided by HNE) hung at the entrance to the trade show area
* Full page ad in program book
* One 10x7 trade show booth and two conference registrations
* Logo hyperlinked on registration site ‐ on trade show information page and on registration site footer
* Recognition during the two general sessions and mention prior to the breaks in each breakout session
* Signage in registration area
$5,000.00 ea.
Add
Taste of New England Lunch Sponsor | $3,000
* Half page ad in program book
* Two conference registrations
* Logo hyperlink on registration site
* Recognition and sponsor provided during informational materials during lunch
* Signage in registration area
$3,000.00 ea.
Add
Conference Presenter Sponsor | $2,000
* 1/2 page ad in program book
* Logo hyperlink on registration site
* Recognition during the general sessions
* Informational materials provided during lunch (sponsor provides)
* Signage in registration area
$2,000.00 ea.
Add
Speaker Sponsor | $750
* 1/4 page ad in program book
* Logo hyperlinked on registration site
* Recognition during the general sessions
* Informational materials provided during lunch (sponsor provides)
* Signage in registration area
$750.00 ea.
Add
'Round New England Tour Sponsor | $500
* 1/4 page ad in program book
* Logo hyperlinked on registration site
* Signage in registration area
* Informational materials provided during the tour (sponsor provides)
$500.00 ea.
Add
Breakout Session Sponsor | $200
* Logo listed in a full page ad with all breakout session sponsors
* Online hyperlink on registration site with breakout session description is found
* Logo in conference program where breakout session is listed.
* Informational materials provided during the breakout session (sponsor provides)
* Signage in registration area
* Recognition during the sponsored breakout
$200.00 ea.
Add

Exhibitor Options

Exhibitor Booth | $525
Each exhibitor will be provided with a company listing in the conference program and a 10’ wide and 7’ deep booth, including:

* 8’ high back wall and 3’ high side drape.
* One (1) 6’ skirted tabled (uniform in color)
* Two (2) folding chairs
* One (1) wastebasket with liner
* One (1) 7” x 44” (one line) ID sign with booth number
* 2 Conference Registrations & Lunch

Note: Exhibitor Booth increased to $525 on December 2.
$525.00 ea.
Add
Non-Profit Exhibitor Booth | $100
Each exhibitor will be provided with a company listing in the conference program and a 10’ wide and 7’ deep booth, including:

* 8’ high back wall and 3’ high side drape.
* One (1) 6’ skirted tabled (uniform in color)
* Two (2) folding chairs
* One (1) wastebasket with liner
* One (1) 7” x 44” (one line) ID sign with booth number
* Access to educational sessions

Note: Lunch tickets can be purchased for an additional $27/person per day.
$100.00 ea.
Add
Non-Profit Exhibitor Booth Lunches | $27/pp/day
Lunches are not included in the Non-Profit Exhibitor Booth package. Tickets are $27 per person per day.
Add

Advertising Options

Conference Program Advertising Rates
Each exhibitor will be provided with a brief company listing in the conference program. For those wanting additional exposure, the following advertising opportunities are offered for your consideration. Note: Full page = 8.5" x 11"

If you are a Sponsor, please provide additional items.

Please upload your organization's logo.

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If you are an Exhibitor, please provide additional information.

Product Description: In the space below, please provide a brief description of your business and products (30 words or less). This will be included in the event literature.

Running Total

$0.00

Total

$0.00

Terms & Agreements for Exhibitors

Trade Show set up on Tuesday, March 7, 12:00 pm – 6:00 pm

Trade show hours:
Wednesday, March 8, 7:00 am – 6:30 pm
Thursday, March 9, 7:00 am – 3:15 pm

There will be specific times when no workshops will be in session. Attendees will be directed into the trade show at these times.

1. Electricity/etc.: Forms for electricity, additional equipment, etc. will be forwarded by SER Exposition Services after you sign up.

2. Insurance: Exhibitors need to provide a certificate of liability insurance in an amount not less than $1,000,000 per occurrence and naming Harvest New England Association as a certificate holder. Please send a copy with your trade show registration. Your registration will not be considered complete until this is received.

3. Temporary Food Permits: All exhibitors sampling/selling food must register with the Sturbridge Board of health at least 30 days in advance of the show. Call 508-347-2504 or the temporary food permit application can be found at http://www.town.sturbridge.ma.us/public_documents/sturbridgema_depts/BOHFAQ/. The fee is $30 if received at least 30 days in advance.

4. Set Up: Please plan to bring your own hand trucks, dollies, and any tools or equipment you may need to assemble your exhibit.

5. Security: Valuables in exhibits must be secured and insured by the exhibitor. Harvest is not responsible for any lost, damaged, or stolen property.

6. Show Colors: Green and Gold

7. Room Reservations: Reserve your room at The Sturbridge Host Hotel 1-800-582-3232. The conference rate is $102.00 plus 11.7% occupancy tax, single or double occupancy. When making your reservation, please identify yourself as being with the Harvest New England Conference. Reservations must be made by February 14th. Requests after this date will be honored on a space available basis at prevailing hotel rates. If reserving online, use the Promo/Corporate Code: 1703HARVES. www.Sturbridgehosthotel.com.

8. Return of Exhibitor Fees/Cancellation of Attendance: In the case of severe weather, the Conference will remain open unless a declared a State of Emergency for Massachusetts. Exhibitors are encouraged to use discretion about your organization’s participation in the Conference. No exhibitor refunds will be provided.

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