Your Sponsor, Advertising & Exhibitor Form Was Successfully Completed

Thank you for your registration. We look forward to seeing you in February. Please hold onto this email because it contains your confirmation (below) and instructions for exhibitors.

If you chose to be an exhibitor or signed up for advertising, Rick LeBlanc, Massachusetts Department of Agricultural Resources (Richard.LeBlanc@state.ma.us) will be following up with you.

If you chose to be a sponsor, Gail McWilliam Jellie, Secretary/Treasurer of Harvest New England (Gail.McWilliamsJellie@agr.nh.gov) will be following up with you.

Advertising Instructions:

Your ad should be emailed by January 6, 2019 to Rick LeBlanc at Richard.LeBlanc@state.ma.us.

Exhibitor Instructions:

Conference Schedule (Hours subject to change slightly. Final schedule will be provided before conference.)

SER exposition services set-up: February 26, 2019 from 6:00 AM to 1:00 PM

Exhibitor move-in:

February 26, 2019 from 2:00 PM to 6:00 PM

February 27, 2019 from 7:00 AM to 9:00 AM

Show opens:

February 27, 2019 from 9:30 AM to 6:30 PM

February 28, 2019 from 7:00 AM to 3:30 PM

Show closes/Exhibitor move-out:

February 28, 2019 from 4:00 PM to 8:00 PM

Electricity/etc.: Forms for electricity, additional equipment, etc. will be forwarded by SER Exposition Services after you sign up.

Insurance: Exhibitors need to provide a certificate of liability insurance in an amount not less than $1,000,000 per occurrence and naming Harvest New England Association as a certificate holder. Please send a copy with your trade show registration. Your registration will not be considered complete until this is received.

Temporary Food Permits: All exhibitors sampling/selling food must register with the Sturbridge Board of health at least 30 days in advance of the show. Call 508-347-2504 or visit the https://www.town.sturbridge.ma.us/sites/sturbridgema/files/uploads/temporary_food_event_application_rev2-2017_0.pdf for a temporary food permit application. The fee is $30 if received at least 30 days in advance.

Set Up: Please plan to bring your own hand trucks, dollies, and any tools or equipment you may need to assemble your exhibit.

Security: Valuables in exhibits must be secured and insured by the exhibitor. Harvest is not responsible for any lost, damaged, or stolen property.

Room Reservations: Reserve your room at The Sturbridge Host Hotel 1-800-582-3232. The conference rate is $104.00 plus 11.7% occupancy tax, single or double occupancy. When making your reservation, please identify yourself as being with the Harvest New England Conference. Reservations must be made by February 4th. Requests after this date will be honored on a space available basis at prevailing hotel rates. If reserving online, use the Promo/Corporate Code: 1902HARVES. www.Sturbridgehosthotel.com.

Return of Exhibitor Fees/Cancellation of Attendance: In the case of severe weather, the Conference will remain open unless a declared a State of Emergency for Massachusetts. Exhibitors are encouraged to use discretion about your organization’s participation in the Conference. No exhibitor refunds will be provided.

Your confirmation is below.

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